Business compliance is the backbone of any reputable and thriving company. Staying in compliance promotes company success as it ensures adherence to regulations and laws, provides an overall positive and safe space for employees, reduces legal and financial risk, increases efficiency, and demonstrates accountability. Yet, the process of business compliance has become increasingly complex due to rapid advancements in technology and differing jurisdiction regulations and laws.
As these complexities in regulations and laws compound, it’s progressively more difficult to maintain business licenses and annual reports the old-fashioned way. With the expert knowledge of CSC, the intricate process of business compliance can be streamlined through our Business License and Annual Reports services that ensure your company thrives in the long term.
Why is business compliance complex?
- Jurisdiction differences
A significant challenge companies face when keeping their business compliant is the increased complications in jurisdiction laws and regulations. Each jurisdiction has regulations that prove confusing when dealing with different filing requirements, deadlines, and filing processes. Let’s explore some examples.
Annual reports: There are significant differences between states in annual report filing requirements and due dates. In Delaware, annual report filing dates differ by entity type, e.g., corporation annual reports are due by March 1 and limited liability company (LLC) reports are due by June 1. Pennsylvania recently announced an update from decennial reports to annual reports with required deadlines dependent on entity type. Many other states such as Nevada, New Jersey, New York, Virginia, Washington, and Louisiana base their filing dates on the anniversary of the entity’s formation. When doing business in multiple jurisdictions, managing the deadlines for annual reports alone becomes a tangle of different dates and required reporting information.
Business licenses: The varied jurisdiction requirements also hold true for maintaining and applying for business licenses. For instance, a convenience store located near a beach or lake might start to sell towels or fishing supplies during the summer. Several states and local jurisdictions require licenses to sell these specific products and many more like them.
Constantly changing regulatory landscape
Continual changes to regulations and laws add another layer of uncertainty requiring consistent monitoring to ensure filings are complete and on time. Businesses must keep up with changes in the regulatory environment to remain compliant. In view of recent modifications to Pennsylvania’s yearly report obligations, this is pertinent. Pennsylvania has finally enacted a bill to modify the requirement from requiring filings every 10 years to once a year. Businesses may find such changes to be intimidating, particularly if they don’t have quick access to compliance experts or current information on changing rules.
Industry-specific filing procedures
Lastly, different industries have different compliance requirements relevant to their operations, especially when it comes to business licensing. The level of regulation can significantly vary depending on the business, leading to more stringent compliance requirements for certain sectors and their own unique compliance needs tailored to their specific operations. Depending on the industry, the level of regulation can vary. For instance, companies that operate in healthcare and pharmaceuticals are more heavily regulated and have more stringent compliance requirements.
As another example, supermarket retailers must get a number of licenses and permits to operate. License and permits can be required for hot food, flowers, produce, dairy, egg, cleaning supplies, cosmetics, over the counter medicine, lottery, alcohol, tobacco, propane, light bulbs, photo development services, dry cleaning, pharmacy, catering, weights and measure, all in additional to a general business license. These licenses can be at the state level as well as at the local level, like a food establishment license from the local health department. This license guarantees the store complies with local laws governing food safety, the safe handling and storage of perishable items, and cleanliness requirements to safeguard the public’s health.
Lastly, the types of services a company performs can be subject to additional licensing requirements in some states. For example, when you have your internet or cable set up in your home, your telecom provider needs to be licensed to provide those services. Both the company and the technicians may need licensing and proof of continued training to maintain their licenses. Overall, the complexities of maintaining business license compliance can be time consuming and stressful to process.
Overview of compliance services
To alleviate the heavy compliance burden your business may face, CSC offers two key services, Annual Reports and Business License Filings. These services are customizable to your business’s needs and structure. CSC also offers products that you can use in house, such as CSC License Pro®, as well as products that require outsourcing.
CSC offers a comprehensive approach to annual reports filings. First, an evaluation of the company’s current standing in each jurisdiction is completed including an extensive list of all locations of operation. Second, a custom plan is presented to correct any loss of good standing and outlines a process to streamline your ongoing requirements. After the pre-filing procedure, CSC files your annual reports with complete accuracy. Then after the filings, CSC has an interface where you can access the records and track your compliance status. This combination of processes provides your business an extensive and personalized summary of your annual reports.
CSC’s comprehensive approach to business licenses includes four main services tailored to meet unique needs.
- Businesses can concentrate on its core competencies while CSC handles licensing duties thanks to the full administrative support offed by Outsourced Business License services.
- Services for license research make sure companies have access to precise and current information needed for compliance and growth planning.
- CSC provides specialized assistance to speed up the licensing process and maintain compliance in the insurance market for companies who need insurance licenses.
- For companies that wish to manage licensing in house, CSC has License Pro, a user-friendly self-service platform for centralizing licenses and permits to keep track of renewals, applications, and other licensing tasks.
Outsourced business license services
If your business is seeking a licensing service that fully removes any administrative load, CSC’s Outsourcing License service matches you with a business license expert who you can consult with and work to solve your business license challenges—ensuring individualized support and quick resolution of any potential licensing issues. You can free yourselves from managerial duties by letting CSC manage all tasks associated with licensing.
License Research services
For businesses who are expanding into new markets or trying to understand local requirements, CSC’s License Research services are essential. Our License Research services identifies licenses required to do business. CSC can file initial licenses for a growing business and continue to maintain the renewals going forward. This knowledge is crucial for guaranteeing legal compliance, reducing risks, and making wise decisions for prosperous corporate growth.
License Pro management software
License Pro serves as a significant asset for firms looking to streamline their license management operations in house and assure compliance in the increasingly complicated realm of licensing and permitting. License Pro simplifies license management by centralizing data and documents into a single system, increasing visibility through dashboards, creating custom workflow processes to manage each industry’s complex requirements, all while creating efficiencies through automation. Adopting License Pro enables enterprises to concentrate on their primary goals while feeling secure that their licenses, permits, and compliance needs are being managed efficiently in a secure database.
For businesses that operate in the insurance industry, insurance licenses are important for entity management and annual reports. These permits not only guarantee legal compliance but also improve the entity’s standing, dependability, and risk management.
Business compliance is important for keeping a reputable and successful business. Managing annual reports and business licenses is difficult due to the evolving digital landscape as well as complex and changing regulations. CSC provides knowledgeable solutions, assessing your filing status, making the required filings, and offering post-filing services. Businesses can concentrate on core operations knowing that licenses and regulatory requirements are appropriately maintained when they put their trust in CSC.
Learn more in our recent webinar on demand: Compliance Life Cycle: Guide to Annual Reports and Business Licenses.